Executive Assistant

[Reem]

Job description- We are looking for a young & experienced Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. The candidate will work closely with the President & CEO and / or Managing Director of the companyMain Responsibilities:1. Provide full support for the President and / or Managing Director on a variety of tasks and different project as when required;2. Provide administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the President's and/or Managing Director’s behalf;3. Make travel, airlines, visa and hotel arrangements;4. Manage the President's and/or Managing Director's calendar, maintain diary arrange meetings and appointments and provide reminders;5. Produce documents, briefings, reports & presentations;6. Deal with incoming emails and correspond in behalf of the President and/or Managing Director if required;7. Maintains confidentiality and uses a high degree of discretion;8. Take instructions through flexible communication channels including Whatsapp;9. Research and purchase items as requested;10. To do sourcing for projects/tenders and products when needed;11. Act as a liaison between the management and other senior executives or corporate officers.Requirement & Qualifications:1. Must have 3-5 years of experience as CEO and / or Managing Director’s Executive Assistant;2. Must be a B.B.A. Business Graduate but preferably with an MBA;4. Confident, mature and strong communication skills;5. Excellent oral & written communication;6. Exceptional organizational skills, good in filling and ability to multitask;7. Time management skills and ability to meet deadline;8. Ability to finish tasks smoothly on his own;9. Proficient in Microsoft office, Microsoft excel and any other software;10. Pro-active & problem solver;11. Will be able to act on urgent instructions after office hours when needed;12. Must have an ability to answer management emails on his own and having shorthand using word abbreviations when having dictation;13. Ability to remind the management of their meetings and helping them in tasks and time management;14. With an outstanding typing skills/speed;15. Ability to share calendar, appointments through google;16. With full knowledge of Zoom/Microsoft Teams calls and arranging scheduled invitations.

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