Executive Secretary

[Reem]

Key Responsibilities:- Calendar Management: Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and events.- Communication: Act as the primary point of contact for internal and external communication on behalf of the executive, including screening phone calls and emails.- Travel Arrangements: Arrange travel itineraries, book flights, accommodations, and handle related logistics.- Document Preparation: Prepare and edit documents, reports, presentations, and correspondence for the executive.- Meeting Coordination: Organize and coordinate meetings, conferences, and events, including agenda preparation and minute-taking.- Office Management: Maintain office supplies, manage records, and ensure the office is organized and efficient.- Confidentiality: Handle sensitive and confidential information with discretion and professionalism.- Data Management: Maintain and update databases, contact lists, and filing systems.- Project Support: Assist in special projects, research, and data analysis as required.- Government Relation and coordinator: Maintain and organise all related works/tasks to support in any RFP responses

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